What Is a Virtual Receptionist?


Did you know that the average first impression for a business takes only seven seconds? Whether a customer walks into your waiting room, goes on your website, or calls your business, you need to ensure that you keep their attention.

If you struggle with greeting guests and answering calls, you should consider a virtual receptionist. Here are some of the virtual receptionist benefits, as well as how a virtual receptionist can improve your company.

What is a Virtual Receptionist?

A virtual receptionist is an automated phone system or software that can help you to connect with your customers. Usually, these receptionists can answer frequently asked questions and provide account information. They can also route the call to the appropriate person within the company.

Another option that works really well to is to hire a professional and virtual receptionist, as they can then deal with a lot of tasks for you and save you a great deal of time.

You can also install virtual reception software in your waiting room to greet your guests. This can help them to check into appointments and save your company from having someone at the front desk. Whatever software you choose when you hire a virtual receptionist can be customized to your needs.

Virtual Receptionist Benefits

Employee bandwidth in your company is crucial to a positive experience and peak productivity. Therefore, freeing up bandwidth to take care of more complex issues is a huge perk when you hire a virtual receptionist.

If you have employees who answer calls with basic customer questions, try setting up an automated virtual receptionist service instead. These often have a screening menu for different areas of customer help. That way, the caller can get answers to frequently asked questions. You will not have to waste time on the phone with a customer.

Another huge benefit of a virtual receptionist is that you can automate your service so it is available at all hours. Callers are not limited by the hours that your business is open. If they need to check on an appointment or order, they can call at any time.

How to Hire a Virtual Receptionist

First, you need to research to find a company that has the virtual receptionist software to meet your needs. One of the biggest things to look for when you hire a virtual receptionist is the cost. You should also look at the availability of service, and how much you can automate through the software.

The level of automation you want depends on your preference and your customer base. You may need someone to answer the phone for your customers rather than an automated system. In that case, you can also have an option that lets them speak to a representative.

Once you decide on your budget, you can determine what kind of package you need. Some systems even have virtual receptionists in-office. This feature will eliminate the need for someone sitting at your front desk waiting for clients.

Improve Your Company With a Virtual Receptionist

You should not have to worry about calls going unanswered for your business. With a virtual receptionist, you can feel confident that your business’s first impression will be positive for potential customers or clients.

Kelle Maurer

Kelle Maurer