Guide to Virtual Event Hosting: How to Build a Successful Event

The COVID19 pandemic has led to many changes in the way we operate our companies. And, one of those changes is that we’re no longer able to safely gather for business events. 

The good news is that while you may not be able to meet at a physical building for networking events, you can still make your event happen. By hosting a virtual event, you’re able to still connect with employees and business contacts!

Let’s take a look at a few tips for successful virtual event hosting. With these quick tricks, you’ll be on your way to hosting a killer business event online!

Make Your Sessions Shorter

At an in-person event, your audience is completely focused on your event. They don’t have as many distractions as they do when attending an event from the comfort of their home. 

One way to help keep your audiences’ focus at virtual event locations is to have shorter sessions. As a general rule of thumb, you should shorten virtual event sessions by fifteen to thirty minutes. That way, you keep audience members engaged in what you have to say. 

Use High-Quality Sound and Video Systems

It can be tempting to cut corners on video and sound equipment. However, having high-quality audio and visuals is critical to keeping your audience focused on your speakers and what you have to share. 

There’s nothing more frustrating to event-goers than having sound and video that constantly glitches out. It makes it difficult for them to actually gain value from your conference if they’re constantly struggling to see or hear the host!

You’ll want to make sure that you choose a physical venue where you’ll be able to live stream with good sound and video quality. You can find a venue here for hosting your event where you’ll be able to get good audio and video quality. 

Take Advantage of the Chat Feature

One mistake many people hosting virtual events make is forgetting to use the chat feature. During a virtual event, the chat feature should be your best friend!

The chat feature offers your audience a way of networking even though they’re not physically together. It also allows them to engage with your speakers by asking questions or making comments. 

One way that you can use the chat feature is to include a Q and A session at the end of each speaker. This helps you to keep audience members focused and to involve them in the event even though you can’t be with them in person.

Master the Art of Virtual Event Hosting

We know that virtual event hosting can be tough, but by following these simple tips you’ll be able to host an online event with ease. Putting these suggestions into practice helps ensure your audience leaves feeling as though their time was used well. 

If you want more tips and tricks on virtual event hosting and other useful topics, be sure to check out some of our other articles. 

Carol Gilmore

Carol Gilmore